Get Unstuck with a Simple Project Plan

Get Unstuck with a Simple Project Plan

Have you ever read a book that changed your life? At the recommendation of several friends in the business world, I recently completed Building a Story Brand by Donald Miller. Donald promises that after reading his book you will be able to “use the 7 elements of great storytelling to grow your business.” Before reading Building a Story Brand, I had never been excited about marketing. It does not come naturally to me, I am not good at it, and it is not fun for me….at least these have been my excuses for when I don’t put in the time and effort needed as a business owner.

The content of Building a Story Brand really struck a chord with me and provided me with a way to view “marketing” like I haven’t before, but this isn’t a book review. The truly eye-opening result of the book was that I was reminded of the importance of two things for any successful endeavor:

  1. A clear vision that resonates and
  2. a simple project plan.

While I had hired marketing experts in the past to assist me with specific pieces of my branding and marketing, I did not have an overriding plan that resonated with me. This book provided that for me. For someone who helps clients clarify their goals and develop customized productivity plans for a living, I’m embarrassed to admit it took this long to realize what I was missing!

Building a Plan for Productivity

What have you been procrastinating, or avoiding, in work or life? What projects have been slow-moving or “stuck” within your office or business? What reasons have you, or your team, used for not taking action? Could it be that you also need a clear, concise plan that resonates? Project plans not only provide the step-by-step tasks needed to reach your goals but can also help you “get unstuck” and motivate you and your team. (For more tips on tackling procrastination, check out “Reduce Procrastination with 3 Powerful Steps”.)

Parts of a Successful Project Plan

When creating or revising a plan, be sure to include the following important aspects:

Create a Vision for Success

What will the final result look like? How will success feel? What will you be able to do that you can’t do now? What drives you and your team towards this vision?

Determine Your Goals and Actions

Define the high-level goals that are needed to reach your end vision and put specific action steps behind them. Don’t make it too difficult at first – you can fine tune as you go.

Evaluate Your Resources

What human, technology, budgetary and other resources are needed to reach your goals?  What do you have now and what additional resources are needed?

Schedule Your Actions

Once you have your actions and resources defined, you can determine a schedule for completion. Consider choosing an end-date and working backwards. Or, choose intermediate deadlines for the high-level goals and then schedule your action steps to meet those dates.

Celebrate and Maintain Your Success

Celebration is a great bridge between project completion and maintenance. You will also need to determine how you will maintain your success.

Consider Your Risks and Obstacles

For most projects or goals, it’s also important to consider and discuss any risks and obstacles you might encounter along the way and how they’ll be addressed.

Just Get Started

The most important thing is to get started, or “just do it” as Nike® would say. If you don’t have a complete, detailed vision or if you aren’t yet sure of the resources needed for each goal or task, that’s okay. You can start with a good framework and add to it – or even change direction if needed – as you go. Start small to gain momentum. Don’t waste another day before tackling that project, writing your book, or getting healthier. Whatever your end goal, just jot down your vision, goals and tasks and take action!

P.S. If plan development isn’t your thing, I’d love to help. I’ll listen to your needs, help you fine-tune your vision and goals, and document the action steps needed to reach your vision. I can also remain by your side to provide support and accountability as you walk through your customized plan. Schedule your free 30 minute productivity assessment to see if productivity coaching is right for you.

Create Your Top 10, and Bottom 10, List

Create Your Top 10, and Bottom 10, List

One of the most successful exercises I have done related to time management is to create two written lists which help me focus, set priorities and ensure I am working on the right things. The first list states “10 Things I Want to Be Doing That I am Not Currently Doing” and the second list states “10 Things I am Doing that I Would Rather Not Be “.

The lists cover not only career related items, but personal items as well – anything that I feel will bring the appropriate balance, direction and focus to my life. Just the act of forcing myself to think through these lists, and write them down, taught me more about myself and my priorities then any prior exercise.

Gain Focus and Accountability

I then shared my lists with an accountability partner, who did the same. We talked through our lists and discussed how we might change our current situation to address the items on the lists. We then chose an item from each of our individual lists that we felt were not only high priority, but that could reasonably be achieved in the time we set for ourselves.

We continued to speak on a scheduled basis. We discussed our progress and when we were ready, choose another item from our lists to focus on until we spoke again. Forcing myself to write down BOTH lists gave me more focus and direction than I’d had in a long time. Knowing that I had a partner that was interested in my actions and goals kept me motivated. If I felt myself distracted or not sure what I should be working on, I could go back to my lists and conversation notes and once again become focused on what is most important.

Try It

Why not take 15 minutes and try this exercise for yourself. Create your two lists and find a partner to keep you focused and hold you accountable. I’m confident your productivity will increase as well. Let me know how it goes by coming back and commenting below.

Need an accountability partner? Shoot me an email at lori@alifemadesimple.com to learn more about how Productivity Coaching can help you overcome overwhelm, get clear, and reach your goals.

The Superman: Goal Achieved

The Superman: Goal Achieved

A couple months ago, my two daughters and I had the chance to do something I never thought I’d do. Typically, my fear of heights and “mother instinct” would have prevented me and my girls (ages 9 and 12) from experiencing one of the best adventures of our lives. But thanks to Vallarta Adventures, I overcame my fear and accomplished The Superman, the longest and fastest zipline in Mexico. What did Vallarta Adventures do? To answer simply, they started small.

After the one hour journey into the jungle, our guides suited us up with our helmets, harnesses and gloves and provided general instructions for the day’s adventures. We then headed out for our first zipline. While I was a bit nervous, I also knew that children over the age of 8 were able to partake in this Extreme Adventure experience, so how bad could it be? The first zipline was pretty low-stress for most as we started on a platform overlooking a gradual decline, not a straight drop-off as I had imagined. As the day went on, the ziplines gradually became longer and higher. Additional adventures such as climbing a steep rope wall, repelling from a tree branch, walking a tightrope between two trees, and jumping from a platform attached only to a “bungee swing” provided the group with increased bravery and trust as the day progressed.

Goal AchievedFinally we came upon our last zipline, The Superman. By this time, I had complete trust in our guides, the equipment, and my own judgment that my children and I would be safe. If we would have been asked to do the Superman first, or even earlier in the day, I likely would have told the guides they were crazy. But because they started small and gradually built us up, even though the course was still a little scary, there wasn’t a doubt in my mind that we would all ride the longest and fastest zipline in Mexico. Their process resulted in an end goal that was achievable, low stress and fun.

What adventures or goals are you missing out on because of fear, anxiety, stress or overwhelm? How can you apply Vallarta Adventure’s process to your work or your life? Maybe you would like to be more organized or productive, but have obstacles keeping you from getting started. Perhaps you have a career or business goal that seems out of reach. What is one small action you can take towards reaching your vision? Perhaps it is making that first phone call to set up a meeting, tackling a pile of papers on your desktop or signing up for a class related to your goal. After that one action is complete, what is your next action, and the next? Step by step, you will start to gain confidence and trust, and your vision will become clearer. Soon, you will be flying…