If you are like most creative, driven entrepreneurs and professionals, you have a lot of big goals, fun projects, and life-changing ideas on your plate – not to mention the other day-to-day tasks and activities that take up your time. Without a good process for analyzing, prioritizing, and planning, you can become overwhelmed and frustrated that yet another day – or week – goes by without measurable progress. Here I share 3 ways to address this overwhelm so you can reach your big goals quickly and with more focus and less stress, allowing you to share your passions with the world and have fun at the same time.
Success = Skill + Passion + Hard Work
Paul Torrance, Distinguished Professor, researcher, and developer of the Torrance Tests of Creative Thinking, conducted a 40-year longitudinal study of creative individuals. Based on the results of his study, Torrance developed the Manifesto for Children to guide them as they grow and struggle to maintain their creativity and use their strengths to create careers. While Torrance intended his manifesto for children, I think the guidance applies to adults as well.
Many of us learn these important ideas later in life, or maybe not at all. Torrance hoped to help improve a creative individuals’ chance of success and life fulfillment with his study and manifesto.
Similarly, you will be most successful and be able to help others more when you focus your time and energy on those things you are good at and passionate about. Big goals take hard work and if you don’t have the knowledge and excitement, you will be much less likely to put in the time and effort required. To narrow down the activities you should be spending your time on, draw the following grid on a piece of paper, and divide your ideas, goals, and activities into these categories:
You will want to spend the most time on activities and goals from the top-left “Enjoy/Skilled” quadrant and develop educational or learning goals from the top-right “Enjoy/Unskilled” quadrant. Or, if these activities don’t serve your greater goals, consider removing them. Look at delegating tasks in the bottom half of the grid – those you don’t enjoy – or if possible, remove them. Deleting tasks that don’t serve your greater purpose and goals will open the door for new opportunities.
Determine What To Start, Stop, or Continue Doing
A second exercise that can help you focus on your passions and priorities is the “Start/Stop/Continue” exercise. Write these three words on the top of a piece of paper and list all of those things you would like to start doing, stop doing, and continue doing. If you are a visual person, you might use mind-mapping as a way to brainstorm activities or tasks for each category.
Be realistic when considering your time and energy over the time period considered. This is a great exercise for habit-related activities and goals. For example, in order to have the energy and focus for my big goals, I would like to start drinking more water daily, stop staying up so late, and continue exercising at least 3 days per week.
Find Support and Accountability to Reach Your Goals
Being an entrepreneur, business owner, or leader can be lonely. You want to do great things but may not have someone that understands and shares your passion and drive. Without someone there to communicate your struggles and help get through roadblocks, there may be a loss of momentum or halted progress on your goals. It’s also important to be able to share your excitement when reaching milestones. E. Paul Torrance felt strongly enough about this to include two related items in his Manifesto for Children: “Find a great teacher or mentor who will help you.” and “Learn the skills of interdependence.”
Following are a few different ways you can find this support and assistance:
- An accountability partner. This may be a family member, friend, or colleague, as long as they share your drive and passion and provide the support and encouragement you need through the good and challenging times.
- A mastermind group. The advantage of a formal mastermind group is you have a team of people with different backgrounds, experiences, and skillsets as you work to set and reach your goals. For the best chance of success, I would recommend a paid group with an experienced leader/host.
- A business, life, or productivity coach. Sometimes it makes the most sense to hire a coach to help you get clear on your passions, strengths, and goals and then to help you develop the plan to reach those goals. This person should provide motivation and accountability, be a sounding board as you work through challenges and offer solutions to keep you moving, and be your greatest cheerleader when things go well.
The world needs your big ideas – your book, your product, your new business, your knowledge, your energy, your talent. What will you do to ensure you prioritize, focus, and take action so you can reach your biggest goals?
More blogs related to Priorities, Goal-Setting, and Planning:
Get Unstuck with a Simple Project Plan
Create Your Top 10, and Bottom 10, List
The Superman: Goal Achieved
“I have so much to do and I just can’t make myself do anything.” This is what I heard from my teenage daughter last week when I walked into her bedroom. Emma is a junior in high school and was trying to juggle three college placement tests, preparation for two choir auditions, and homework for four classes, all on her own and online due to Covid-19. I immediately put on my “productivity consultant hat” and asked her, “Have you made a list? Did you schedule everything into your bullet journal? Are you focusing on what has to be done this week?” She continued, “I’ve done all the things, mom, but nothing is working.”
Do you ever feel overwhelmed by a lengthy to-do list, and all of it feels of equal importance? Sometimes we can feel so much anxiety by looking at our many to-do’s that we don’t know where to start, and the methods and habits that have worked in the past just aren’t working now. Below I share a couple of quick tips to help you get through the most overwhelming of times.
Choose One Thing to Focus on Right Now
Continuing with the example of my daughter’s stressful situation, I asked her, “Why don’t you choose three things to focus on and forget about the rest? Just work to check those off your list one by one to feel a sense of accomplishment.” I knew that once she got those first three things done, she would feel a little better about moving to the next on her list. After hearing that she had also tried this “trick” and it still didn’t kick-start her motivation, I left her with, “Okay, turn on your relaxing music, chose one thing to do right now, and then we will talk again.”
During the most stressful times, you may need to pare back to the most basic productivity strategy – choose just one thing to focus on right now. Ask yourself, “What is the next action I need to take to move a project or task forward?” Do that and then find the next thing to focus on. Soon you should start to feel a sense of control over your to-do’s, your stress levels will decrease, and you can work to get a better handle on the rest of your list.
Choose Three Things to Focus On Today
Later that morning, Emma explained that she had been thinking about the “choose three things” method and wondered if it hadn’t worked in the past because she didn’t write her goals down – instead, she had just determined in her head what three tasks she would do. I told her I would check in with her via text for the next few days to remind her to write down her three goals and check on her progress. Here was the first day’s response:
Success! At least for that day. This extra act of writing down her goals added to the intentionality of the actions and was just enough to get her over her productivity hurdle. The next day’s text was answered with a list of her three goals for that day. Emma may not continue this habit every day moving forward. Instead, she will likely go back to her normal method of weekly planning in her bullet journal. But it was what she needed to get through the high stress levels she was encountering at that time.
When to Use This Simple Process for Increased Productivity
As discussed, using the process of choosing three goals each day is a great tool during times of high stress or feelings of extreme overwhelm. This is also a great process to use if you haven’t yet developed a weekly and/or daily planning habit. Begin with a brain dump of all of your to do’s. Get them off your mind and on paper, or in digital form. Prioritize them if you can. Then, each morning choose three goals to focus on that day.
- Each morning, choose three things you will accomplish today.
- Write them down. Consider sharing them with someone.
- Get to work!
Once you complete your three goals for the day, celebrate, and then choose the next 1-3 actions. Soon you will have more control and a better perspective of your to-do’s. When you are ready to move to the next level of weekly and daily planning, take a look at “What Should I Do Right Now?” for additional planning tips.
If you struggle with goal setting, prioritization, planning, or are just feeling overwhelmed with work and life, please reach out to me or schedule your free 30-minute Productivity Assessment. I would love to help you gain control and develop the habits that save you time, energy, and stress.
The past several weeks with the coronavirus pandemic have been unprecedented. We are in an environment of fear, stress, uneasiness, and unknowns. While it will take time for us to work through these emotions, it is important that we also try to continue as normal in ways that we can control. Productivity expert Barbara Hemphill said, “Control the things you can, so you can cope with the things you can’t.” I think this is true now more than ever.
19 Productive Actions You Can Control
One byproduct of social distancing is that many of us have found ourselves with unexpected time on our hands – closings, canceled events and appointments, reduction in travel time on planes, trains, and cars, and for some, an unfortunate reduction in customers or client work. Why not utilize this time for tasks or projects you have been putting off or just haven’t had the time to address? Take some control by working on things that will strengthen and grow your business, your career, and/or yourself, and create a solid base for “after the virus.”
Below I share a list of 19 productive actions you can take now, along with tips, resources, and recommended tools to assist with the task. Don’t be overwhelmed by the length of the list. Instead, choose a few of the highest priority items for you and/or your business and focus on taking action on those first.
At the end of the article, I provide a free download that will allow you to more easily prioritize each item and track your progress.
Disclaimer: Life Made Simple sometimes partners or affiliates with companies providing products, applications, or services that we feel would benefit our clients. In these cases, we may receive a small commission on sales through our affiliate links.
Organize Your Office Space and Information
1. Organize your office space
Whether you have a room devoted to work or space within another room, a clear, organized area can help improve focus and productivity. Clear off your floor, desk, and other surface areas. Toss, recycle, shred, or donate any unneeded items. Leave out only those items that add to your productivity, peace, or joy.
2. Clean out and organize your paper files
Divide your files into action (items you are working on now) and reference (items you are keeping for tax/legal reasons or future reference). Label files alphabetically (e.g. client files) or topically. If you have more than one file drawer full of paper, consider numerical labels and an online inventory of your paper files using the Paper Tiger filing system.
3. Set up a daily and/or monthly action file system
An action file system such as this one by Smead allows you to file papers or cards by day and/or month as reminders to complete a task or to be easy accessible when you need them. Keep the file system in a desktop file along with a few hanging files to hold quick reference papers.
4. Declutter and organize your digital files
Depending on your current structure and content, decluttering and organizing digital files can mean something different for everyone. Start with this checklist of things to think about when attacking your digital world and then develop your unique plan.
5. Set up your email for productivity
Like digital file management, email management can differ depending on the application you use (e.g. Outlook or Gmail), how much email you receive daily, and whether you use your email app for other productivity tasks such as calendar, tasks, and contacts. Check out this past blog post to help you get started with The Only 5 Email Folders You Really Need.
6. Go paperless
Moving towards a paperless environment requires a good scanner. My favorite scanner for moving those piles of paper, notes, and business cards to digital form is the Fujitsu ScanSnap. It is the most expensive tool of all of the resources mentioned here, but well worth the cost if you work with a lot of paper, want to be more digital, and/or often work remotely.
|ScanSnap ix500||ScanSnap S1300i Portable
7. Manage your contacts
Whether this means scanning or entering business card information, cleaning out old contacts and updating current ones (I use the Duplicate Contacts app for Android and Apple phones – there are many others!), or setting up a full-blown CRM (customer relationship management) system, contact management is a great way to spend some unexpected downtime.
Get Clear on Your Goals
8. Determine your rocks (what is most important)
If it has been a while since you really stepped back to evaluate what is important to you in business and life, this is a great time to get re-centered and focused on what matters most. I am happy to share an exercise I use with individuals and groups for this reason, Big Rocks and Little Rocks: Priority Management Exercise.
9. Develop your 2020 goals
Once you know your “rocks,” you can work to develop your goals for the remainder of the year. I am confident life will get back to normal and when it does, what will you focus on for the remainder of the year? It’s okay if your goals aren’t perfect right now. Just get something on paper and then reevaluate once the pandemic has passed.
Analyze and Manage Your Time
10. Analyze your time management habits
When it comes to time management, have you ever wondered where you excel? And where you could improve? My favorite tool for surveying and analyzing time management habits is the Time Mastery Profile. After completing the Time Mastery Questionnaire, you are provided with a report showing your strengths and challenges. In addition, you receive a workbook providing tips and an action plan to improve your time management habits. The retail price of the profile and workbook is $48.00 but as an affiliate, I am offering it to you at a $10 discount for the next 3 months. Click below to receive the discount with payment via Paypal or credit card. The profile questionnaire will be sent to you within 24 hours of payment receipt.
Purchase Time Mastery Profile – $38.00
11. Start using a daily time management tool
Now may also be the perfect time to review a few different time management tools to see what might work best once we get back to our hectic lives. I have tried many different paper planners, and the one I always come back to is The Planner Pad due to its funnel system and ability to brain dump tasks by category. A recent Today Show article shared 11 additional planners for your review.
Practice Risk Management
12. Back up your files
You have many options for backing up files, photos, email, and other digital information:
13. Evaluate your financial position
For businesses, utilize your current financial tool to review your actual results versus goals to date in 2020. How will this downtime impact your goals, if at all? If you are not using a financial tool, consider implementing one. Quickbooks, Freshbooks, and Xero are popular options. (Before introducing a tool such as these, be sure to do a technology needs assessment to ensure you are choosing the right tool for your needs. Last month’s blog shares a list of things to consider when analyzing a new or improved technology tool.)
Individuals should also review the impact of the pandemic on their financial position and develop a resulting budget and plan for the rest of the year.
Work on Yourself
14. Learn or fine-tune a skill
Skillshare, is a great resource for videos and training resources for a variety of skills. And, the first 2 months are free! A quick search on YouTube or Google will provide many more options.
15. Read a book
While I’m sure you have your own list of “must-read books,” a few non-fiction books I recommend (depending on your need and interests) are:
Building a StoryBrand: Clarify Your Message So Customers Will Listen
Atomic Habits: An Easy & Proven Way to Build Good Habits & Break Bad Ones
Unstoppable: A 90-Day Plan to Biohack Your Mind and Body for Success
I have a long list of recommended fiction books as well. Let me know if you are interested, or share your favorites in the comments below.
16. Get/stay healthy (exercise, meditation, healthy eating)
Getting and/or staying healthy when stuck at home takes a little bit of work. Since my normal workout location is closed, I joined an on-demand site with videos of the classes I normally take and purchased an inexpensive weight set on Amazon.com. Many workout locations and online exercise sites are providing free challenges, workouts, and videos. In addition, you can find several meditation, yoga, and recipe or meal apps in your phone’s app store.
17. Spring clean your home
Okay, I know this isn’t really “working on yourself” but It is a great way to feel better about yourself and your environment, and a clean, clutter-free home can help you feel more productive in your home office. Here are a few Spring Cleaning Checklists to track your progress. I chose to use the third as I felt it was the most inclusive and I liked that it gave me space to add my own tasks.
The Happier Homemaker
Freebie Finding Mom
18. Send cards, texts, or emails
Make someone feel a little less lonely or just make someone smile with a note of thanks or encouragement.
19. Help others
Giving can be financial, but doesn’t have to be. Drop off needed supplies or other physical donations, safely volunteer your time if you are healthy and able, or donate blood. You might also share your expertise or knowledge to help others in areas of need during this time, as is my hope with this blog. Buzzfeed and PBS share lists of other ways to help during the pandemic. And this article from Bankrate provides a unique idea – giving back utilizing your credit card rewards points.
Free Downloadable Checklist
I realize this is a long list! Not every item will apply or be important to every reader. In order to prioritize and track your unique action list, I am providing a free, downloadable checklist below. Be sure to refer back to this blog for the supporting resource links.
If you are in need of assistance, coaching, or support related to any of these tasks, please reach out via my contact page or by scheduling your free 30 minute productivity assessment. All of my work can be done virtually via phone or video call.
I wish all of you health, safety, love, and peace over the coming weeks and months. Spend time with family, call your friends, give back, focus on you, and control what you can.
Unless you completely avoid politics and social media, you have no doubt heard about the “caucus chaos” that recently occurred right outside my door in Iowa. Much of the media has blamed the chaos on a new smartphone app the Iowa Democratic Party implemented to help get results more quickly. Because I have a large interest in the successful selection and implementation of technology, I thought I’d dig into it a bit further. What happened in Iowa is just one very publicized example of what happens daily in companies and organizations that do not take the time to properly analyze their vision and needs when choosing a new technology tool, or to carefully plan for a successful implementation of the chosen system. How could this have been avoided?
What Went Wrong with the Iowa Caucus?
It is true that much of the cause for reporting delays and questions about count accuracy was due to a “coding error” in the Shadow smartphone application that was used by the Iowa Democratic Party (IDP) to report caucus voting results. The error resulted in only partial results being reported. But if you look just a little deeper, there were more underlying issues that can’t be blamed solely on the creator of the application.
Following are additional factors leading to the issues with the Iowa Caucus:
- State campaign finance records show the IDP paid Shadow, the tech company that created the app used in Iowa, more than $60,000 for “website development” towards the end of 2019. Shadow (or what I’ve also seen called the Iowa Reporter App) was a new app, reported to be just 5 months old, and created specifically for reporting of caucus results. This is not enough time to have been developed and fully tested before being rolled out for such a large and public endeavor.
- Once the IDP had the app, there was not enough time for users to learn and test it themselves. In fact, some users weren’t even able to get past the log-in screen.
- This year, a new set of reporting requirements was put in place by the Democratic National Committee. Historically, precincts would only announce the outcome in terms of state delegate equivalents (S.D.E.s). In 2020, precincts were required to report three numbers per candidate: (1) raw vote totals, (the initial alignment), (2) the totals after the shifts of participants from non-viable candidates (the second alignment) and (3) the estimated delegate count for each candidate. While this may be confusing for those not involved with caucus procedure, it isn’t difficult to reason that this increase in requirements, along with the use of a new application, and short time frame for development, training and testing, was the start of “the perfect storm.”
- In addition to the Shadow app, it was reported that there were training issues with other programs needed for efficient reporting of results, including Google Sheets, and problems with 2-factor authorization needed to access those programs.
- The back-up process for reporting results when the app did not work was to call headquarters and manually report results (which is the way it had been done in past years). But, there were not enough lines and/or people to answer these calls and volunteers were left waiting for hours. It was quite obvious the back-up plan hadn’t been fully thought through.
It is my guess that there were more issues involved in the selection and implementation of caucus reporting systems and processes this year. Iowa Democratic Party Chairman, Troy Price, has called for an independent forensic review of the decisions and processes (or lack of processes) that led to the failure. I look forward to learning more from that review.
2020 Iowa Caucus Consequences
What we do know is that there has been some pretty large consequences of the lack of proper analysis, testing, and implementation.
- Chairman Price has resigned as chair of the party after 2.5 years of service, effective as soon as a replacement is elected.
- The Nevada Democratic Party, who had planned to use Shadow, has now dropped the vendor.
- The Democratic National Committee Chair, Tom Perez, along with the Bernie Sanders campaign, have asked for a “recanvassing” check of votes.
- Thousands of extra volunteer and paid hours were needed to report the initial results and will be needed to assist with the recanvassing as well as the independent forensic review.
- The negative PR for the Iowa Democratic Party and the state of Iowa will likely result in Iowa losing its status as the first caucus state in the country, with a large impact to hotels, restaurants and other local vendors that benefited from the event. It is not unreasonable to assume this misstep has costed the IDP and the State of Iowa hundreds of thousands of dollars.
How the Caucus Chaos Could Have Been Prevented
The chaos that occurred in Iowa could have been fairly easily prevented. Following are the key components of successful technology assessment and implementation, and what may have been missing from the Iowa Caucus process:
Understand Your Need and Create a Vision for Success
What is driving the desire or need for the new system or tool? Are you solving an issue, creating efficiencies, or enhancing a process in another way? What will success look like? What will you be able to do that you cannot do now?
What was missing? While we won’t know for sure until after the independent review, I have to wonder if the IDP did what I see many other companies do…they go for the newest shiny object without truly analyzing the need and how the tool might fulfill it. Was it necessary to change the current system for caucus counting and reporting? What was the specific issue that needed to be addressed? If there was a challenge in the current process, or the IDP wanted to save time and create efficiencies by using an automated app, was a vision defined? How did they see a new tool working and what would success look like? They could then choose a tool to best fit that vision for success. Perhaps the IDP did spend some time on this component and was clear in their need and vision but faltered in a later step.
Implement a Needs Analysis
A formal Needs Analysis takes the component above – understanding need and vision – several steps further in that it provides a process for decision makers to gather information needed to select the optimal technology. The Needs Analysis will address:
- resources available and new resources needed to implement and maintain the tool, including human and financial resources, and timeline;
- any obstacles that could get in the way of implementation or maintenance of the tools;
- level of comfort with technology, leading to a better understanding of training needs;
- features needed, which can be gathered in a format such as “must have”, “nice to have”, and “not needed.”
What was missing? Did the IDP take the time to evaluate all of these steps prior to asking Shadow to develop the app for them? They may have been clear on their budget and the needed features, but it is clear that not enough time was spent discussing obstacles that could prevent effective implementation (such as the app not working when it is needed most!), training needs due to many users not having a high level of comfort with technology, and the impact of an unreasonable timeline for development, testing, and training. This could have all been addressed with an appropriate Needs Analysis.
Match the Need with the Technology
Once the Needs Analysis has been completed, it becomes much easier to match the appropriate technology tool with the need. There are many great resources to find and evaluate applications but what is most important is to find the tool that best matches the results of the Needs Analysis and to evaluate the strength, security, and longevity of the application’s creator and/or owner.
What was missing? Without the appropriate Needs Analysis, it was impossible for the IDP to know whether they were choosing the most optimal system. Based on a February 4, 2020 article from The Atlantic, there is evidence that this was a situation in which leaders in the IDP knew some of the leaders in Shadow’s company and that appeared to be enough to move forward with their application.
Develop the Project Plan
Once the optimal technology is chosen, it is time to develop a plan for successful implementation. There is too much involved with project planning to cover here (refer to Get Unstuck With a Simple Project Plan for project planning tips), but the importance of creating and following a technology implementation plan cannot be stressed enough.
What was missing? What wasn’t missing? I believe that due to the tight time frame involved, the IDP had no time to develop or carry out a successful project plan. Just a few of the pieces missing were: (1) time for testing the application, (2) training of all users, and (3) creation of backup plans for multiple situations.
Take a Holistic View of Technology
A holistic view of technology means looking at all of the systems currently used by an organization and determining how new technology will coordinate and compliment those systems. This is important for an efficient implementation of the new technology as well as continued effective use and maintenance.
What was missing? While I am not aware of all of the systems utilized by the IDP, one main obstacle that was not addressed was how to coordinate the use of the new application with those precincts that desired or needed to continue to use the old, manual method of reporting. It has been reported that the IDP assumed all volunteers would download the app with no issues, even though some did not receive instructions to do so until 2 days before the caucus. Staffing and technology needed to take the manual calls was not sufficient. Additionally, there was the issue with 2-factor authorization that was discussed earlier. Cell phones were not allowed in counting rooms, but 2-factor authorization within the technology required volunteers to have their cell phones to receive the security code. Understanding how the technology would need to coordinate with the use of cell phones was vital here.
What Have We Learned from the Iowa Caucus Chaos?
While the Iowa Caucus gaffe was certainly unfortunate and impactful, how many can say they have never been involved with an organization that has not made a similar mistake – rushing through decisions, not completing a thorough needs analysis, or not developing and following a project plan? In my work as a productivity consultant, I often find during new client discovery sessions that some of their productivity challenges are caused by the mistakes made in technology selection and/or implementation. Organizations ranging from Fortune 500 corporations to very small businesses struggle every day with the results of poor planning and decision-making resulting in thousands of hours and millions of dollars lost and frustrated management and employees. Additional time and money are then spent to clean up the mess and redo the process the right way.
Hopefully some good can come from the Iowa Democratic Party’s mistake, that is a larger awareness of the importance of following the steps for successful technology implementation. While it will take more time and effort upfront, we have learned that the consequences of not doing so can be much greater.
Have you ever read a book that changed your life? At the recommendation of several friends in the business world, I recently completed Building a Story Brand by Donald Miller. Donald promises that after reading his book you will be able to “use the 7 elements of great storytelling to grow your business.” Before reading Building a Story Brand, I had never been excited about marketing. It does not come naturally to me, I am not good at it, and it is not fun for me….at least these have been my excuses for when I don’t put in the time and effort needed as a business owner.
The content of Building a Story Brand really struck a chord with me and provided me with a way to view “marketing” like I haven’t before, but this isn’t a book review. The truly eye-opening result of the book was that I was reminded of the importance of two things for any successful endeavor:
- A clear vision that resonates and
- a simple project plan.
While I had hired marketing experts in the past to assist me with specific pieces of my branding and marketing, I did not have an overriding plan that resonated with me. This book provided that for me. For someone who helps clients clarify their goals and develop customized productivity plans for a living, I’m embarrassed to admit it took this long to realize what I was missing!
Building a Plan for Productivity
What have you been procrastinating, or avoiding, in work or life? What projects have been slow-moving or “stuck” within your office or business? What reasons have you, or your team, used for not taking action? Could it be that you also need a clear, concise plan that resonates? Project plans not only provide the step-by-step tasks needed to reach your goals but can also help you “get unstuck” and motivate you and your team. (For more tips on tackling procrastination, check out “Reduce Procrastination with 3 Powerful Steps”.)
Parts of a Successful Project Plan
When creating or revising a plan, be sure to include the following important aspects:
Create a Vision for Success
What will the final result look like? How will success feel? What will you be able to do that you can’t do now? What drives you and your team towards this vision?
Determine Your Goals and Actions
Define the high-level goals that are needed to reach your end vision and put specific action steps behind them. Don’t make it too difficult at first – you can fine tune as you go.
Evaluate Your Resources
What human, technology, budgetary and other resources are needed to reach your goals? What do you have now and what additional resources are needed?
Schedule Your Actions
Once you have your actions and resources defined, you can determine a schedule for completion. Consider choosing an end-date and working backwards. Or, choose intermediate deadlines for the high-level goals and then schedule your action steps to meet those dates.
Celebrate and Maintain Your Success
Celebration is a great bridge between project completion and maintenance. You will also need to determine how you will maintain your success.
Consider Your Risks and Obstacles
For most projects or goals, it’s also important to consider and discuss any risks and obstacles you might encounter along the way and how they’ll be addressed.
Just Get Started
The most important thing is to get started, or “just do it” as Nike® would say. If you don’t have a complete, detailed vision or if you aren’t yet sure of the resources needed for each goal or task, that’s okay. You can start with a good framework and add to it – or even change direction if needed – as you go. Start small to gain momentum. Don’t waste another day before tackling that project, writing your book, or getting healthier. Whatever your end goal, just jot down your vision, goals and tasks and take action!
P.S. If plan development isn’t your thing, I’d love to help. I’ll listen to your needs, help you fine-tune your vision and goals, and document the action steps needed to reach your vision. I can also remain by your side to provide support and accountability as you walk through your customized plan. Schedule your free 30 minute productivity assessment to see if productivity coaching is right for you.
One of the most successful exercises I have done related to time management is to create two written lists which help me focus, set priorities and ensure I am working on the right things. The first list states “10 Things I Want to Be Doing That I am Not Currently Doing” and the second list states “10 Things I am Doing that I Would Rather Not Be “.
The lists cover not only career related items, but personal items as well – anything that I feel will bring the appropriate balance, direction and focus to my life. Just the act of forcing myself to think through these lists, and write them down, taught me more about myself and my priorities then any prior exercise.
Gain Focus and Accountability
I then shared my lists with an accountability partner, who did the same. We talked through our lists and discussed how we might change our current situation to address the items on the lists. We then chose an item from each of our individual lists that we felt were not only high priority, but that could reasonably be achieved in the time we set for ourselves.
We continued to speak on a scheduled basis. We discussed our progress and when we were ready, choose another item from our lists to focus on until we spoke again. Forcing myself to write down BOTH lists gave me more focus and direction than I’d had in a long time. Knowing that I had a partner that was interested in my actions and goals kept me motivated. If I felt myself distracted or not sure what I should be working on, I could go back to my lists and conversation notes and once again become focused on what is most important.
Why not take 15 minutes and try this exercise for yourself. Create your two lists and find a partner to keep you focused and hold you accountable. I’m confident your productivity will increase as well. Let me know how it goes by coming back and commenting below.
Need an accountability partner? Shoot me an email at email@example.com to learn more about how Productivity Coaching can help you overcome overwhelm, get clear, and reach your goals.